Terms & Conditions

By registering, all delegates, advisors, schools, and participants in all capacities hereby agree to comply with the following terms and conditions set forth by the Yale International Relations Leadership Camp (“YIRLC”). The following Terms and Conditions describe the fees, deadlines, policies, and disclaimers of YIRLC, amongst other items.

Eligibility

  • Delegate Eligibility

    • Registered delegates who will be participating in YIRLC must be currently enrolled in a middle/secondary school, high school, OR be a recent high school graduate who has not yet begun their undergraduate studies.

    • Registered delegates should be 13 - 19 years old by the time of the conference.

    • The staff and Secretariat of YIRLC reserve the right to investigate the eligibility of any delegate and to expel without furnishing any cause or refund to an individual determined to be ineligible for participation as a delegate.

    • All delegates must submit a signed Liability Waiver form to attend the conference.

    • Delegates under 18 years of age must have their parent or legal guardian sign the Liability Waiver.

    • Delegates who do not meet these requirements may not attend the conference.

    • International delegates are responsible for securing their own visas, if necessary. Where applicable, YIRLC will provide visa letters upon request.

    • If a student is found to be ineligible for the conference or has any behavior that is found to be disruptive or detrimental to the conference, they will be dismissed without refund.

  • Delegation and Advisor Eligibility

    • Delegations are responsible for securing their own hotel reservations. YIRLC does not provide housing accommodations.

    • If a delegation, delegate, or advisor is found to be destructive to the conference or causing harm to others, they may be dismissed immediately without refund. They, along with the respective delegation, may be prohibited from attending YIRLC in future years.

Conference Conduct

  • General Standards

    • By attending YIRLC, delegates, advisors, and delegations agree to abide by the standards of conduct outlined in these Terms and Conditions.

    • YIRLC reserves the right to determine the scope and definition of unacceptable behavior that is deemed detrimental to the conference or not in compliance with these Terms and Conditions and to take appropriate measures to discipline or dismiss the offending delegate, advisor, or delegation without refund.

    • Neither YIRLC nor Yale is responsible for any loss, injury, harm, illness, or infection with any consequences that occur for any reason whatsoever, however arising, during the course of YIRLC. Advisors assume all responsibility for themselves, delegates under their supervision, and anyone else accompanying them at the conference.

    • YIRLC will strictly enforce an environment of respect among delegates, advisors, and staff. Any form of harassment or bullying will not be tolerated, and such conduct may result in expulsion from the conference and/or other severe consequences determined by YIRLC.

    • Delegates and advisors are responsible for ensuring full delegation attendance at the conference. Attendance will factor into award considerations. YIRLC does not assume responsibility for making sure that delegates do not skip committees beyond taking attendance and reporting absences to advisors.

    • There is a strict policy against the consumption of alcohol, tobacco, and other controlled substances during the conference. Delegates found with or consuming such substances will be expelled from the conference.

    • Delegates who are experiencing sickness, fever, nausea, or other signs of illness may not attend committee sessions. Chairs will take such absences due to illness into account when determining awards.

    • YIRLC reserves the right to take the temperature of delegates and advisors, screen delegates and advisors for illness, or otherwise monitor the health and safety of those attending the conference. Those not complying with such guidelines will be subject to possible expulsion from the conference and/or other consequences determined by YIRLC.

  • Delegate Conduct

    • Delegates must abide by the standards of conduct outlined in these Terms and Conditions. Any infractions will factor into awards considerations and a delegation’s ability to attend future YIRLC events.

    • YIRLC reserves the right to define unacceptable behavior and to take appropriate measures to discipline or dismiss the offending delegate without a refund.

    • Business attire is required for the entirety of the conference and will be enforced. Failure to comply with this may result in a delegate being asked to leave the committee and change into appropriate attire. Questions regarding this policy can be directed to the Secretary-General.

    • During the course of YIRLC, we may use photographs, videos, films, or other media to record or otherwise capture your delegate’s image or voice or material resulting from his or her activities or performances. By attending YIRLC, you agree to the following terms:

      • You grant to YIRLC the permanent right to use the Images and Recordings in all types of media that support YIRLC’s not-for-profit mission.  This permission includes use and/or editing of the Images and Recordings in any new types of media, both during the duration of Program and any other subsequent related activities in the future.

      • You waive the right to inspect or approve the finished product, including written or electronic copy, wherein you or your delegate appears.

      • Neither you nor anyone else acting on behalf of you or your delegate will have any right to approve or be paid for YIRLC’s use of the Images and Recordings. 

      • You acknowledge that the photographs or videos may be used for informational or promotional materials, but YIRLC is not under obligation to use them.

      • Neither you nor anyone else acting on behalf of your delegate will have any right to make a legal claim as a result of YIRLC’s use of the Images and Recordings.

    • YIRLC has a no-tolerance policy for plagiarism or the use of AI software such as but not limited to ChatGPT. Delegates found committing plagiarism or using AI software will be disqualified from awards consideration and may be expelled from the conference and/or subject to other severe consequences without refund.

    • Delegates must abide by YIRLC’s in-committee technology policy. Computers, laptops, cellphones, and other Wi-Fi-enabled devices may only be used during unmoderated caucuses at the discretion of their chairs. Failure to comply with this policy may be met with consequences as ascribed by the respective committee chairs and YIRLC Secretariat members.

Registration, Deadlines, and Schedules

Listed below are the registration policies and deadlines for YIRLC. YIRLC maintains the right to change deadlines at its discretion. Missing deadlines may result in additional fines, an inability to account for country preferences, a failure to accommodate for a delegation, and less pre-conference delegation preparation.

  • Registration Policies

    • All delegations must register through the official YIRLC registration site.

    • Registration will be processed on a rolling basis until capacity is reached.

    • YIRLC will not hold any placements for delegations who have not submitted their
      payment.

    • Delegations that have completed registrations but are not accepted through the rolling process will be placed on a Waitlist. Should a spot become available, delegations will be informed and their registrations confirmed. YIRLC will do its best to inform Advisors and Delegations of their status on the Waitlist as early as possible and will provide a final decision as soon as possible.

    • All registered delegations must adhere to the deadlines and fees outlined in these Terms and Conditions. Failure to do so may result in late fees and/or the inability to attend YIRLC.

  • Registration Deadlines

    All deadlines are 23:59, Hong Kong time

    • July 28, 2025: Registration opens.

      Aug 31, 2025: Early bird registration period closes.

      Sept 30, 2025: Regular registration period closes.

  • Fees

    Failure to pay the following fees will result in an inability to attend YIRLC

    • Early Bird: $249 USD

    • Regular Registration: $275 USD

      Payment should be made through the Typeform registration link on the website.

  • Refund Policy

    • Cancellation requests must be submitted via email to d.lim@crimsoneducation.org.

    • If approved, refunds will be processed within 1 month.

    • 100% refunds are permitted until Oct 1st, 2025.

    • For cancellations 14 days or less before the program starts, YIRLC charges the full registration fee.

    • Exceptions:

      • All exceptional cases and the evidence collected must be received by YIRLC no later than 7 working days before the scheduled event date.

      • If the YIRLC approves your case, you will receive a full refund.

      • If the YIRLC does not approve your case, the terms indicated in section 1 will apply.

      • We define exceptional circumstances as:

        • Serious medical conditions that prevent you from attending or performing normally on the day of the program; such conditions require proof by means of a medical certificate from a qualified doctor;

        • Evidence of bereavement, trauma, or other forms of significant hardship;

        • Military service.

      • If a school or individual submits or emails a request to make a change to their registration, an explicit confirmation email must be received from us in order for that change to be valid. Otherwise, the school will be held responsible for paying the full balance owed prior to the change. Please follow up with us if you do not receive a confirmation regarding your delegation change.

      • In the event of inclement weather, poor transport, illness or any other extenuating circumstance that prevents a delegation from attending the conference, the school or organization supporting the delegation will still be responsible for paying the delegation’s balance in full.

      • YIRLC is not responsible for failure to make travel and accommodation arrangements on time. If travel or accommodation arrangements are not made on time, and affect conference attendance, YIRLC is not responsible for refunds or liability.

      • YIRLC is not responsible for inability to make travel and accommodations or securing visas. For delegations requiring a visa invitation letter, please keep in mind the time it will take to process your visa letters after you submit your information.

      • Delegation fees must be sent to our account; we are not responsible for funds transferred to the wrong account or failure to receive payments that are not proven with a receipt.

      • Our account information will be available after your registration is received.

  • Schedule
    YIRLC reserves the right to change the schedule as seen fit and necessary.

  • Exceptions and Violations
    The Secretary-General, Director-General of Operations, and Director-General of Committees are the only ones who are allowed to grant exceptions or extensions to conference policies and deadlines. Neither YIRLC nor Yale International Relations Association is liable for erroneous statements made by other members of YIRLC staff, representatives, or agents regarding conference policies listed herein or otherwise. Violation of the policies herein mentioned may result in the revocation of assigned seats with no refund, expulsion, and prohibition from future YIRA conferences around the world.

Last updated: July 28th, 2025